Data Controller
The data controller is PQ Software Sp. z o.o., a limited liability company registered in Poland under KRS number 0001124268, with its registered office at ul. Gdyńska 3/2, 71-534 Szczecin, Poland, NIP 8513317338, REGON 529502485. You can contact us regarding any data protection matter by:
- Email: [insert contact email]
- Address: ul. Gdyńska 3/2, 71-534 Szczecin, Poland
- Phone: [insert contact phone number]
Scope
This Privacy Policy explains how PQ Software Sp. z o.o. (“we”, “us”, “our”) collects, uses, stores, and protects personal data of users, clients, contractors, and website visitors. It also outlines your rights under the UK GDPR, EU GDPR, and applicable Polish data protection laws.
Legal Basis for Processing
We process personal data only when there is a lawful basis to do so, including:
- Contract performance – to provide our services and fulfil obligations under an agreement.
- Legal obligation – to comply with accounting, tax, and other regulatory requirements.
- Legitimate interest – to manage our business, maintain contact with clients, and ensure IT security.
- Consent – where you have given explicit consent (e.g. newsletter subscriptions, recruitment).
Types of Data Collected
Depending on your interaction with us, we may collect:
- Identification data (name, company name, position)
- Contact details (email, telephone, correspondence address)
- Business and contract data (NIP, REGON, billing details)
- Recruitment data (CV, qualifications, employment history)
- Technical data (IP address, cookies, device and browser data)
- Analytical data (traffic statistics, website interactions) Providing personal data is voluntary, but necessary to deliver certain services.
Purposes of Processing
Your personal data may be processed for the following purposes:
- To deliver our IT, software development, and consulting services
- To manage customer relations and respond to enquiries
- To conduct recruitment processes
- To send marketing communications (only with your consent)
- To ensure proper operation, security, and analytics of our website
- To comply with legal and tax obligations
Data Retention
We retain data only for as long as necessary to fulfil the purpose for which it was collected, or as required by law.
- Contract and accounting data – for the statutory retention period (up to 6 years)
- Contact and enquiry data – until your query is resolved or consent withdrawn
- Recruitment data – up to 6 months unless you agree to longer storage
- Marketing data – until consent is withdrawn
Data Recipients
We may share data with:
- IT, hosting, and marketing service providers
- Legal, accounting, and consulting partners
- Public authorities where required by law All such entities are bound by appropriate data processing agreements ensuring data security.
International Transfers
We generally process personal data within the European Economic Area (EEA). If data is transferred outside the EEA, we ensure adequate safeguards (e.g. Standard Contractual Clauses) are in place.
Your Rights
You have the following rights under the GDPR:
- To access your personal data and obtain a copy
- To correct or update inaccurate data
- To erase your data (“right to be forgotten”)
- To restrict processing in certain cases
- To object to processing based on legitimate interest
- To withdraw consent at any time (where applicable)
- To lodge a complaint with the President of the Polish Data Protection Office (UODO) or your local data protection authority Requests can be made by contacting us at [insert email address].
Cookies and Tracking Technologies
Our website uses cookies to:
- Ensure proper website operation
- Analyse traffic and improve performance
- Support marketing and remarketing activities You can manage or disable cookies through your browser settings. For more details, please refer to our Cookie Policy.
Data Security
We apply appropriate technical and organisational measures to protect your data, including:
- Encrypted data transmission (HTTPS)
- Access control and authorisation systems
- Regular security audits and backups
- Staff training on data protection
Updates to This Policy
We may update this Privacy Policy from time to time. The latest version will always be available on our website. Significant changes will be communicated through a visible notice or by email, where possible.
Contact
If you have any questions or concerns about this Privacy Policy or how we process your data, please contact: PQ Software Sp. z o.o. ul. Gdyńska 3/2 71-534 Szczecin, Poland.
